Back up the Template Folder November 23, 2009
Posted by computertrainer in Windows, Word Tips.Tags: Backup Templates, Template folder
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If you create any templates (with the .dot, dotx, .xlt, xltx, .ppt, pptx extensions), they are automatically saved outside of the My Documents structure.
Since Windows 2000 came out, the path to the Templates folder is hidden so the first step is to unhide the folder so you can back it up.
- Open either My Computer or My Documents (in Vista it is Computer or Documents)
- Click on Tools on the Menu Bar
- Click on Folder Options …
- Click on the View tab
- Click on the Show hidden files and folders radio button
- Click OK
In Windows Vista, the default path to the Templates folder is:
C:\User\User’s name\AppData\Roaming\Microsoft\Templates
In Windows XP, the default path to the Template folder is:
C:\Documents and Settings\User’s name\Application Data\Microsoft\Templates
In Windows 2000, the default path to the Templates folder is:
C:\Documents and Settings\User’s name\Application Data\Microsoft\Templates
In Word, you can also find the location by using Word’s tools:
In Windows 2000 or Windows XP:
Click the Tools menu, Options, File Locations tab. Double-click the location that reads User Templates.
In Windows Vista:
Click the Office Button, Word Options, Advanced Group on left, then General Group on right, File Locations box. Double-click the location that reads User Templates.
Calculate in Word October 5, 2009
Posted by computertrainer in Word Tips.Tags: calculate, perform math, Word
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Microsoft Word has a calculator that you can add to a toolbar. You don’t have to be in a table to perform math!
The Calculator is quick to use for any simple on-screen calculations in a Word document.
To add the Calculate tool to a toolbar, follow these directions:
- Right-mouse click on any toolbar, click Customize, then the Command tab.
- In the Categories list, select Tools.
- In the Commands list, find the Tools Calculate command and click on it.
- Drag the Tools Calculate command onto any toolbar. Remember you must see the I-beam to drop it to the toolbar.
- The button appears grayed out until you select an equation.
Office 2007:
- Click the arrowhead to the right of the Quick Launch Toolbar.
- Click More Commands.
- Select All Commands.
- Scroll to Calculate and click the Add button to add it to your Quick Access Toolbar.
Check it out. Type an equation, select it, and click the Tools Calculate (Calculate in 2007) icon. The answer appears in the status bar at the bottom of the window and is copied onto the clipboard. Click where you want the answer and press Ctrl+V to paste the answer.
Remember, + = Add, - = Subtract, * = Multiply, and / = Divide.
Also, remember the standard order of operations within formulas: Please Excuse My Dear Aunt Sally! (Details in next week’s blog.) 15 – 3 * 4 = 3, not 48!
Find and Replace Noun or Adjective Forms or Verb Tenses September 29, 2009
Posted by computertrainer in Word Tips.Tags: Find and Replace, Word
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To search for:
Singular and plural noun forms
For example, replace “apple” with “orange” at the same time that you replace “apples” with “oranges”.
All adjective forms
For example, replace “worse” with “better” at the same time that you replace “worst” with “best”.
All tenses of a root verb
For example, replace “sit” with “stand” at the same time that you replace “sat” with “stood”.
- On the Edit menu, click Find or Replace.
2003 Find and Replace Dialog Box
2007 Find and Replace Dialog Box
- If you don’t see the Find all word forms check box, click More.
NOTE: The More button is shown as the Less button in the screen shots above. - Select the Find all word forms check box.
- In the Find what box, enter the text you want to find.
- If you want to replace the text, enter the replacement text in the Replace with box.
- Click Find Next, Replace, or Replace All.
- If the replacement text is ambiguous, click the word that best matches the meaning you want.
For example, “saw” can be both a noun and a verb; click “saws” to replace nouns, or click “sawing” to replace verbs. - To cancel a search in progress, press ESC.
Notes
- If you’re replacing text, it’s a good idea to click Replace instead of Replace All; that way, you can confirm each replacement to make sure it’s correct.
- Use the same part of speech and tense for both the search and replacement text. For example, search for “see” and replace it with “observe” (both are verbs in the present tense).
HELP! Word Keeps Adding Styles Based on Formatting September 14, 2009
Posted by computertrainer in Office 2007 Tips, Word Tips.add a comment
If you use Word styles, then you might notice that new styles are added to the style list based on formatting changes you have made, not to the style but to items in the document itself.
For example, you are using Heading 1 style and for one of the headings you format the font to be red; the font color for Heading 1 was blue. Now you have a new style named Heading 1 + Red.
I find this feature to be most annoying! This post will show you how to turn off the addition of styles based on formatting changes.
Word 2003
1. Tools, Options, Edit Tab
2. Remove the √ in Keep track of formatting
Word 2007
1. Office Button, Word Options, Advanced category
2. Remove the √ in Keep track of formatting
How Do I Stop Word from Creating a Hyperlink When I Type a Web Page Address? September 8, 2009
Posted by computertrainer in Office 2007 Tips, Word Tips.Tags: hyperlink, Remove Hyperlink, Word
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Q: What do I do if I don’t want web page addresses to be a hyperlink?
A: There are two solutions based on how often you want the hyperlink removed:
- Turn the feature off completely
Office 2000-2003:
1. Go to Tools | AutoCorrect Options and select the AutoFormat As You Type tab.
2. Under Replace As You Type, deselect the Internet And Network Paths With Hyperlinks check box and click OK.
Office 2007:
1. Office Button, Word Options, Proofing category, AutoCorrect Options
2. Select the AutoFormat as You Type tab.
3. Under Replace as You Type, deselect the Internet and Network Paths with Hyperlinks check box and click OK.
- Turn the feature off occassionally
1. Right-mouse click the hyperlink
2. Select Remove Hyperlink
Save Text as a Graphic to Manipulate It’s Size August 17, 2009
Posted by computertrainer in PowerPoint Tips, Word Tips.add a comment
Have you ever needed to change the height of certain text and the only way to do that was to change the font size, which also changed the width of the text? Below is a simple solution.
- Type the text on a PPT slide or in a Word document.
- Apply the font you want to adjust, and choose a font size that represents the final width you want for your text.
- Select the text box in PPT or the text in Word.
- Copy by pressing CTRL + C or right-mouse click the selected text box/text.
- Choose Edit, Paste Special to launch the Paste Special dialog box.
In 2007, click the triangle below the Paste Icon on the Home Ribbon. - Make sure Paste is selected (as opposed to Paste Link), choose Picture (Enhanced Metafile) in the As window, and click OK.
Now, since it’s an inserted image, you can use the editing handles to stretch the height of your text without affecting the text width, as shown below. Alternately, you can adjust the width of your text independent of the text height. You can also apply any other editing techniques that are available in PowerPoint for altering inserted pictures.
The text, which was saved as a picture (the bottom sample), has been made taller and narrower than the actual text (top 2 samples).
Shortcut to Display the Tabs Dialog Box August 10, 2009
Posted by computertrainer in Word Tips.Tags: Ruler, Tabs
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Quickly show the Tabs dialog box by double-clicking on the ruler just below the markings and the gray line. Make sure you double-click at the bottom of the ruler, not at the top.
Tabs dialog box
NOTE: If you double-click at the top of the ruler, then the Page Setup dialog box appears.
If you set a tab stop when you double-click on the ruler, then you can delete the new tab in the Tabs dialog box or you can drag the Tab off the ruler.
