Using Microsoft Office PowerPoint 2003 and Microsoft Windows 2000 with Service Pack 3 (or later) or Microsoft Windows XP, you can run your presentation from one monitor and let the audience view it on another monitor. This allows you to keep other programs running that the audience won’t see, plus you have access to presenter view, which offers a variety of tools for making it easier to present.

In presenter view, icons and buttons are large enough to navigate easily, even when you are using an unfamiliar keyboard or mouse. Presenter view features the following:

• You can use the thumbnails to select slides out of sequence, creating a customized show for a given audience.
• Preview text (“Up Next”) shows you what your next click will add to the screen, whether it’s a new slide or the next bullet item.
• Speaker’s notes are shown in large, clear type so that you can use them as a script for the presentation.
• You can black out the screen during a presentation, and then resume the presentation where you left off.

Set up the Display for 2 monitors:

1. If Control Panel is not already visible, click the Start menu, point to Settings, click Control Panel, and then double-click the Display icon.
2. On the Settings tab, select the monitor icon for the presenter’s monitor (usually 1), and then select the Use this device as the primary monitor check box.   If this check box is selected and unavailable, the monitor is already designated as the primary monitor. Only one monitor can be selected as the primary monitor at a time. When you select a different monitor icon and complete step 2, this setting for the previous monitor is automatically cleared and becomes accessible again.
3. Select the secondary monitor icon, and then select the Extend my Windows Desktop onto this monitor check box.

NOTES

•   You can only show the presenter view on one monitor and run the slide show from the other monitor.
•   Your computer may have the capability to support multiple monitors, but PowerPoint supports the use of two for a slide show.
•   You can turn off dual monitor support by selecting the second monitor and then clearing the Extend my Windows Desktop onto this monitor check box.

Once you have your monitors set up, open the presentation that you want to show.

1. On the Slide Show menu, click Set Up Show.
2. In the Display slide show on list, click the monitor you want the show to appear on (for instance, the projector or large monitor, rather than the presenter’s monitor or laptop).
3. Select the Show Presenter View check box.
4. Click OK.
5. To start the slide show, press F5 or click the Slide Show icon on the lower left of the window.

NOTE  If you are not using the presenter view, clear the Show Presenter View check box in the Set Up Show dialog box, and run the show as you would on a single monitor, clicking to advance the slides.

1. To move between slides or trigger the next animation , click the arrow buttons. To show a slide out of sequence, click a slide in the thumbnail list.
2. To end the show, click the End Show button.